Director of Boarding at Rockhampton Girls Grammar School

1.       Job Title:                              Director of Boarding to commence in January 2014

Rockhampton Girls Grammar School is seeking a passionate and innovative Director of Boarding to commence January 2014. The Boarding School accommodates 160 students in five dorms. The successful applicant is required to live on campus full time. An attractive remuneration package for this executive level role includes:

·         a fully maintained family residence on campus, meals

·         Additional superannuation benefits.

This role exists to:

·         Work actively with other members of Executive to ensure the best possible outcomes for the School as a whole.

·         Manage the Boarding budget and make recommendations in relation to boarding requirements.

·         Responsibility for boarding services, the dormitories, boarding staff, quality of communication with parents and wellbeing of boarding students.

·         Share relevant information with the Day School to ensure best outcomes for parents and students.

·         Utilize electronic record keeping (file note, absences, medical notes, etc)

·         Promote Boarding in Regional Centres

Student Management & Support:

·         Attend interviews with prospective boarders.

·         Allocate beds for each student each term or whenever a change is necessary.

·         Each evening at dinner, receive feedback from boarding staff on individual student behaviour, emotional wellbeing and whereabouts.

·         Organize weekend shopping visits for boarders and speak with each girl as they come to check in.

·         Keep car fuelled and serviced for emergency transport of girls.

·         Organize collection of items for Boarders (e.g. Boarders’ blazers and hats from the dry cleaners/embroiderers).

·         Liaise with Boarding interest groups

·         Maintain active membership of ABSA (Australian Boarding Schools Association).

·         Maintain active membership of ICPA (Isolated Children Parents’ Association).

Staff Management & Support

·         Manage the Boarding Office and the work of the Administrative Assistant.

·         Develop Boarding staff rosters (within the parameters set by the annual budget) that are effective and relevant to ensure the duty of care to all students is met. Rosters have to be adjusted on a regular basis when staff are unwell or absent for any reason or when numbers in dorms are fluctuating (e.g. on weekends).

·         Monitor and sign off time sheets, which accurately reflect work completed in line with rosters.

·         Monitor and control accrued TOIL and banked hours.

·         Interviewing and inducting new boarding staff as the need arises ie with a core of stable staff, the casual staff and live-ins may frequently change.

·         Assist the dorm staff in handling any disciplinary issues.

·         Provide leadership and support to boarding staff.

·         Undertake annual appraisal with boarding staff.

·         Ensure boarding staff have access to and are conversant with the ABSA ‘Duty of Care’ Course and that they undertake training when it is feasible to do so.

·         Ensure that boarding staff are able to make use of school-provided Professional Learning opportunities, where relevant.

Liaise with HR to:

·         Advertise, interview, hire and manage staff.

·         Ensure that arrangements with staff are transparent and documented.

·         Ensure all employment contracts and position descriptions are appropriate and signed.

·         Ensure all residential contracts are accurate and signed.

Liaise with the Health Centre Coordinator to:

·         Ensure the individual needs of students are appreciated and met.

·         Accept responsibility of deciding whether girls need medical attention and what type, in the absence of the nurse (which is all the time students are in the dorms).

Liaise with Catering Services to:

·         Advise of numbers for meals, so that food is adequate but not wasted.

·         Ensure systems in place to provide for student late meals.

Liaise with Facilities and Services Manager to:

·         Maintain audit of repair and maintenance needs in the dormitories.

·         Ensure that maintenance issues are addressed.

·         Ensure that quality laundry services are being delivered.

·         Ensure that drivers are available as required.

·         Ensure Boarding staff Residences are maintained adequately and prepared for new staff.

·         Make preparation for billets during holiday periods, Boarding–related visitors or reunion sleepovers.

·         Secure quotes and complete purchase orders for items required by dorm staff (e.g. vacuum cleaners, irons, kettles, toasters, ironing boards and covers, curtains, curtain hooks, shower curtains).

How to Apply:

All non-teaching applicants must have or be willing to apply for a ‘Blue Card’ and be an Australian resident.

Applications must include a current CV and contact details for two employment related referees.

Please forward written applications to:

Sharon Coleman

Rockhampton Girls Grammar School

PO Box 776

ROCKHAMPTON QLD 4700

Or

Email: payrollofficer@rggs.qld.edu.au

Fax: (07) 4922 4809

Deadline:                             09/10/2013