Administrative Officer at Startts in Carramar

Job Title: Administrative Officer Level 4 – Coordinator and Executive Support

Work Type: Contract Full-Time up to 24 months

Position No. ADM13-05

Location: Carramar

Salary: Range $54,636 to $55,956

The Roles:

• The Admin Officer – Coordinator & Executive Support role provides administrative support to several senior management positions.
• Type all minutes, reports, correspondence and memos as requested
• Take notes of meetings as requested
• Maintain an effective and efficient central filing system and personal filing system for Coordinators
• Answer routine queries from staff/community and/or direct as necessary.
• Support CEO/DCEO Personal
• Assistant as required and coverage during leave or absence.
• Perform other duties as required.
• Attend relevant meetings as required
• Manage the storing and recording of information necessary for the completion of the agency
• Co-ordinator’sresponsibilities, including, managing filing systems, archiving, and disposal.
• Establish and maintain effective communication with all aspects of the agency and liaising with external key stake holders.
• Provide cover for CEO/DCEO Personal Assistant when on leave.
• Assist CEO/DCEO Personal Assistant with support for all management meetings including all after hours meetings.
• Provide backup support for Administration Team to cover absences and/or for major projects.
• Organize and coordinate specific projects for Co-ordinator as directed
• Pro-actively identify areas for improvement and develop projects which facilitate the effective and efficient flow of information in the organization.

The successful applicant will be part of a multicultural and multi-disciplinary team.

Skills Required

• Ideally you will be a highly motivated person with demonstrated experience in supporting management positions, well developed administrative skills and relevant experience.

Essential:

• High standard of word processing/typing skills, to a minimum of 60wpm
• High level of competency with Microsoft office programs, particularly Word and Outlook
• Demonstrated experience in managing paper based and electronic filing systems
• Well developed oral and written communication skills
• Well developed organizational skills and ability to work with minimal supervision
• Commitment to EEO, WHS, Human Rights and Safe Work Practices
• Administration Support experience to positions in a senior management role
• Commitment to work after regular hours as required

Desirable:

• NSW Driver’s license and access to a vehicle

How to apply;

Fill out the “STARTTS Application for Employment Form“

Write a Statement against the Selection Criteria outlining how you meet the selection criteria (see the guide “How to apply for a job at STARTTS“)

 Update your Curriculum Vitae

Send ALL of the above 3 documents to STARTTS by email or post. If you do not send all 3 documents you may not be considered for the position. A cover letter is optional.

Email: STARTTS.jobs@sswahs.nsw.gov.au

(Make sure you include your name and the ad reference number in the subject line) Or

Post HR Officer

STARTTS

PO Box 203

Fairfield NSW 2165

Note: Do not fax your application. If you do not send all 3 documents as required you may not be considered for the position.

Deadline: 29/11/2013